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LA admin – adding a new LA user

There are various permissions which can be applied to Aspire accounts and which allow the user to interact with the Aspire system in different ways. Each account can have any of these permissions applied in any combination. The following section describes how to do this as part of the Aspire account creation process.

Create a user

Firstly, log into FFT Aspire https://fftaspire.org and click the administration icon in the top right hand corner of Aspire.

A menu will display on the right side of your screen. Click ‘Users’ and ‘Create a user’.

About the user

Input Forename, Surname and Email address and click ‘Next’.

User’s job role

Select ‘My organisation’ and the user’s job role in your organisation, followed by ‘Next’.

User’s access to reports

The four permissions that will allow access to reports are:

  • Allow user to view LA-level reports.
  • Allow user to view school-level reports – You will be required to select either ‘All schools’ or ‘Selected schools’. This will then pull up options for:
  • Allow user to view pupil-level data & suppressed/sensitive items – this gives the user access to pupil-level data within every dashboard
  • Allow user to view any FFT Collaborate groups – this gives the user access to view any FFT Collaborate group to which the school belongs. Please note that you can also leave this unticked. You can then provide user access to individual collaborate groups by using the Collaborate administration module. This is managed by users with the LA Aspire Setup permission.

To give a user either or both of these permissions tick the allow user to access LA-level reports option and then tick the appropriate box below. Once selected, click ‘Next’.

Aspire administration

It is advisable to have additional Aspire Setup administrators to ensure that schools who require a brand new account set up are able to contact someone should the main LA administrator be unavailable for an extended period.

The three administration options are:

  • LA Aspire setup – an administration permission which allows the account holder to set up and manage LA Aspire accounts, Aspire Collaborate group access. Please note that there is a soft limit of 5 user for this type of account per LA. You can still however continue to create more Aspire Setup rights than this limit.
  • Manage data for LA virtual schools – allows the user to import (i.e. add) and delete pupils from virtual schools. Please note that this type of account is not limited but we suggest should be restricted to a small number of key users.
  • School Aspire setup – allows the account holder to set up accounts for schools, manage all created accounts and school administrator accounts. You will be required to select either ‘All schools’ or ‘Selected schools’.

To give a user either or all of these permissions tick the appropriate box/es and click next. Once selected, click ‘Next’.

Confirm and finish

You will be able to review the access you have given before confirming. Select ‘Confirm and finish.’ This user will now display the ‘Pending users’ on the next screen. The user will also have been sent an email containing a link for them to sign up to Aspire. This is the first part of a two-stage process designed to securely give users access to Aspire.

  1. To confirm their identity and complete the second part of the two-stage process, each new user needs the unique Activation code from this screen. The new user will only need the Activation code for their initial login to Aspire.
  2. Supply the new user with the unique Activation code either over the telephone, electronically or in person. Please note that if emailing the Activation Code, you should be sure that you are using a secure process and be confident that any email address used is entirely correct and belonging to the intended recipient.

See adding a new Aspire user

Updated on 14th April 2021

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